A circular bar carved entirely from ice, lit pale blue, in a snow hall in Finnish Lapland

Corporate visit · Executive

Arctic Boardroom

Three days, two cities, meetings first.

20–40

Guests

Days

Cities

Session time · 9 hours across 3 daysRooms · Private, no shared floorsRatio · 1 host per 10 guestsFlight north · 1h 20m, scheduledHost visits · 1 – 2 Finnish companies

The challenge

An executive visit where the meeting is the point, the calendar is tight and nothing said at dinner can be overheard.

What we did

Sessions in the morning, one physical module that resets the room in the afternoon, private venues in two cities, and an NDA-covered supplier chain on request.

The outcome

Three days, two cities, no shared meeting floors, and a facilitator rather than an entertainer on the ice.

The idea

Executive visits fail when they are over-programmed. This one is built around the meetings.

Sessions in the morning, one outdoor module in the afternoon, and dinner in a private room.

Warm timber interior of the Apukka sauna with stove and benches

Day 1

Helsinki, working day

Boardroom sessions in the city, host-company visits through our network, and an evening at a private sea sauna.

Helsinki Market Square, harbour steamers and the seawater pool deck on a bright summer day

Day 2

North

Morning flight to Lapland. Session on the fell, then ice swimming led by a facilitator.

Guest in a survival suit floating among broken lake ice beneath a vivid green aurora

Day 3

Close

Final session over breakfast, wilderness lunch, and afternoon connections home through Helsinki.

Guests resting on reindeer hides by an open fire on a frozen lake, snowshoes beside them

The module set

What the days are built from.

Each module runs in waves so the group never queues. Swap any of them for another in the same slot.

The open timber reading floor of Oodi central library in Helsinki — Boardroom, Helsinki
Private floor, technician on site, catering held in the room

Alvar Aalto's white marble Finlandia Hall under a clear blue Helsinki sky — Host company visit
Arranged through our network, 90 minutes with the leadership

Aerial view of Löyly sauna's stepped timber terraces on the Baltic shore in Helsinki — Sea sauna session
Private, works as an offsite meeting room

A lit snowcat cabin on the fells at Ylläs beneath a green aurora — Fell session
Outdoor working block, snowcat or lift access

Apukka Resort restaurant lit up at night beneath the northern lights — Private dining
Single table, no other guests in the room

How it runs

The operational detail behind the week.

Meetings

Room held from the night before, set and tested by 07:00.
Hybrid dial-in, redundant connection and a technician present through every session.
Printing, secure disposal and a locked storage point on site.

Discretion

NDA-covered supplier chain on request, signed before the site inspection.
No group signage, no name badges in public areas.
Private dining rooms only. No shared restaurant floors.

Travel

Individual arrivals tracked; each guest met by name at the gate.
Two cars per session block held on standby for early departures.
Return connections routed through Helsinki with a 3-hour buffer.

Worth knowing

Three days is tight. Adding a fourth module usually costs the last session its focus.
Ice swimming is optional and about a third of any group declines. The schedule assumes that.
Host company visits depend on their calendar. We confirm them before the programme is priced.

How it flexes

Same shape, other briefs.

Summer version

The arctic day becomes an archipelago day: same structure, boats instead of snow.

One city

Helsinki only for two days when the calendar cannot carry the flight.

Board plus partners

A parallel partner programme runs while sessions are in progress.

Frames

Guest swimming in an ice hole in the frozen lake at Apukka

Guests in survival suits floating in the open channel beside the icebreaker at sunset

Practical

What this actually involves.

Every figure below is a planning assumption, not a promise. We verify capacity against live availability before quoting.

Group size: 20 – 40 guests
Duration: 3 days / 2 nights
Season: Year round
Bases: Helsinki + one arctic base
Meeting space: Private, technically equipped, no shared floors
Confidentiality: NDA-covered supplier chain on request

Indicative investment

€2,200 – 3,300

per guest, three days

Meeting, ground and dining costs, excluding international flights. Verified before quoting.

Design yours

This one is a shape, not a package.

Tell us the group, the month and the objective. We will send back a live programme page like this one, built for your brief.

Other journeys

Or write directly to the people who will run it.